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Payroll subscription and Employee usage
Practical workflows for the tools you use every day.
Understand the monthly usage estimate
- An Employee counts once where employment, a dated Payroll assignment, an unarchived identity interval and paid service overlap in the monthly period. Ends are exclusive. Supplemental runs, recalculations, adjustments and reversals do not add people.
- The included allowance is 10. Additional count is max(0, active count minus 10). Examples: 8 or 10 active Employees cost USD 0 extra; 11 cost USD 1; 15 cost USD 5. Annual base subscriptions still receive monthly usage invoices.
- An estimate is not an invoice. The bounded server job finalizes a retained monthly snapshot and creates a positive usage invoice once. Old snapshots are not rewritten; an authorized correction must retain an adjustment history.
Renew, change interval or cancel
- Service starts on verified payment approval. The reviewed quote and actual service dates are retained separately. There is no invented automatic debit. Keep invoice references for payment support.
- A reviewed interval change takes effect at the next period, with its full future base price shown first. There is no mid-cycle base proration. Cancellation stops future renewal and keeps the paid access period and retained data.
- Resume only with current eligibility. Suspension, reactivation, payment retry and interval changes do not create a second onboarding fee. A resumed expired agreement starts prospectively; unpaid gaps do not become Employee-usage charges.